Effective date: October 1, 2015
If there are any important changes to this Policy, you will be notified by email, through the Service, or by posting a prominent notice on our Services prior to the change becoming effective. We encourage you to regularly review this page for the latest information on our privacy practices. Your continued use of our Services or Websites constitutes your agreement to be bound by such changes to this Policy. Your only option, if you do not accept the terms of this Policy, is to discontinue use of our Service and our Websites.
We respect and protect the privacy of visitors to our Websites and users of our Services. This Policy explains the what, how and why of the personal information that we collect when you visit our Websites or when you use our Services.
The personal information collected and used by DutySheet Ltd., and its subsidiaries and affiliates, (collectively, the “DutySheet” or “we” or “us” or “our”) is limited to the purpose for which our subscribers engage any member of the DutySheet Group and other purposes expressly described in this Policy.
What this Policy Covers:
What Do We Mean by Personal Information?
In this Policy, personal information means information relating to an identified or identifiable natural person. An identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identification number or to one or more factors specific to his physical, physiological, mental, economic, cultural or social identity. Except as described in this Policy, DutySheet will not give, sell, rent or loan any personal information to any third party.
When you register for a Service, we ask for personal information such as your name, address, phone number, e-mail address, as well as certain related information like your organisation name and website name. We also collect personal information such as an email address and a name or alias from any individual authorised to use the Service through your Account as an End-User that you authorise to log into and utilise the Service in connection with your Account. We refer to any information described above as “Account Information” for purposes of this Policy.
By voluntarily providing us with Account Information, you hereby represent that you are the owner of such personal information or are otherwise authorised to provide it to us.
Cookies / Tracking Technologies From Your Use of Our Websites and Service:
Web beacons, tags and scripts may be used in our Websites, Services or in emails. These assist us in delivering cookies, counting visits to our Websites, understanding usage and campaign effectiveness and determining whether an email has been opened and acted upon. We may receive reports based on the use of these technologies by our service providers on an individual and aggregated basis.
We use Local Storage Objects (LSOs) such as HTML5 to store content information and preferences.
Log Files From Your Use of Our Websites and Services:
As is true with most websites and services, we gather certain information automatically and store it in log files. This information includes internet protocol addresses, browser, internet service provider, referring/exit pages, operating system, date/time stamp, and click stream data as well as certain personal information such as user name, user email address and other information that may be included in open textual fields. Our application log files are subject to the same strict data security policies and procedures as apply to the application databases for our Services. We may combine this automatically collected log information with other information we collect about you. We do this to improve the Services that we offer you, to improve marketing, analytics, or Website functionality.
Analytics Information from Your Use Of Our Websites and Service:
We collect analytics information when you use our Websites and Service to help us improve them.
In our Services, analytics information may consist of the feature and function of the Service being used, the associated domain name, the username and IP address of your End-User (which may include personal information if the personal information was incorporated into the username) and additional information required to detail the operation of the function and which parts of a Service are being affected. The analytics information we collect may include elements of Service Data related to the function the Agent or End-User is performing. As such, the analytics information we collect may include personal information or sensitive business information.
Communications With Us:
When you send an email or other communication to us, including support requests for our Services, we may collect the personal information that you provide us and may use it in order to process your inquiries, respond to your requests and improve our Services.
Our Websites and Services offer community forums. You should be aware that any information provided in these areas might be read, collected, and used by others who access them. To request removal of your personal information from our community forums, contact us. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.
From time to time, we post subscriber testimonials on our Websites that may contain personal information. We obtain the subscriber’s consent to post their names along with their testimonials. If subscribers wish to update or delete their testimonial, they can contact us.
We collect other information, including personal information, that you submit to our Websites or as you participate in certain interactive features of our Services, participate in a survey, contest, promotion, sweepstakes, activity or event, apply for a job, request customer support, communicate with us via third party social media sites or otherwise communicate with us. Any information, including personal information that you submit through our Websites could be visible to the public unless submitted to a secure area in the Websites.
Social Media Widgets:
Our Websites include Social Media Features, such as the Facebook Like button, and Widgets, such as the Share This button or interactive mini-programs that run on our Websites. These Features may collect your Internet protocol address, which page you are visiting on our Websites, and may set a cookie to enable the Feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Websites. Your interactions with these features are governed by the privacy statement of the company providing it.
Personal Information From Third Party Services:
We also obtain other information, including personal information, from third parties and combine that with information we collect through our Websites and Services. For example, we may have access to certain information from a third party social media or authentication service if you log into our Services through the service or otherwise provide us with access to information from the service. Any access that we may have to such information from a third party social or authentication service is in accordance with the authorisation procedures determined by that service. By authorising us to connect with a third party service, you authorize us to access and store your name, email address(es), current city, profile picture URL, and other personal information that the third party service makes available to us, and to use and disclose it in accordance with this Policy. You should check your privacy settings on these third party services to understand and change the information sent to us through these services. For example, you can log in to our Websites and Service using sign-in services such as Facebook Connect or an Open ID provider. These third-party services will authenticate your identity and provide you the option to share certain personal information with us such as your name and email address to pre-populate our sign up form. Facebook Connect (and other similar services) give you the option to post information about your activities on our Websites to your profile page to share with others within your network.
You may be able to log into some DutySheet Services using sign-in services such as Facebook Connect or an Open ID provider. These services will authenticate your identity, provide you the option to share certain personal information (such as your name and email address) with us, and pre-populate our sign up form. Services like Facebook Connect give you the option to post information about your activities on the DutySheet Services to your profile page to share with others within your network.
In addition to personal information, we collect data and other information from visitors to our Websites and the users of our Services. This includes, among other things, anonymised information or aggregated data that DutySheet may collect about a group or category of Services, features or users while you visit our Website or access the Services. We define this information as Usage Data. Usage Data helps us understand trends in usage of the Services so that we can better consider new features or otherwise tailor our Services. In addition to collecting and using Usage Data ourselves, the DutySheet may share Usage Data with third parties, including our subscribers, partners and service providers, for various purposes, including to help us better understand our subscribers’ needs and improve our Services as well as for advertising and marketing purposes. We may also publish Usage Data to provide relevant information about and to market the Services.
We use the personal information that we collect for a variety of purposes including to:
Analysis of our Websites and Services:
As indicated above, we use the information we collect (including log and configuration data) to understand how our Websites and Services are being configured and used, how they can be improved, and to develop new services, features and functionality.
Third-party service providers:
We share information, including personal information, with our third-party service providers (such as helpdesk support software, managed hosting providers, sub-processors of Service Data, and technology partners)) to provide the necessary hardware, software, networking, storage, and other services that we use to operate our Services and maintain a high quality user experience. We do not permit our service providers to use the personal information that we share with them for their marketing purposes or for any other purpose than in connection with the services they provide to us.
Compliance with Laws and Law Enforcement Requests; Protection of Our Rights:
End-Users may access, update or change Account Information they have provided by logging into the Service and providing such additional information where applicable. If you are a subscriber and would like to gain access to, or request deletion of information that DutySheet has collected as “data controllers,” please contact us. We will respond to such queries within thirty (30) business days.
End-Users seeking access to, or who would like to correct, amend, or delete Service Data should direct their queries to the applicable subscriber of the Service acting as the “data controller” for such information. If requested to remove individual’s data by our subscribers, we will respond within thirty (30) business days. Technical limitations may restrict or eliminate our ability to remove or delete certain Service Data from all systems.
We are committed to ensuring the security of your personal information. We utilize robust precautions to protect the confidentiality and security of the personal information within our Service, by employing technological, physical and administrative security safeguards, such as firewalls and carefully developed security procedures. For example, when you enter confidential information (such as login credentials or information submitted from within the Service). We encrypt the transmission of that information using secure socket layer technology (SSL). These technologies, procedures and other measures are used in an effort to ensure that your Service Data is safe, secure, and only available to you and to those you authorized to access your Service Data. However, no internet, e-mail or other electronic transmission is ever fully secure or error free, so you should take care in deciding what information you send to us in this way.
Unless we expressly agree otherwise, DutySheet will host and process Service Data, including personal information, in the EEA.
We will retain Service Data that is processed on behalf of our subscribers in accordance with the instructions received from our subscribers for as long as needed to provide our Services to our subscribers, subject to compliance with this Policy. We may retain and use other personal information, including personal information we collect as a “data controller,” as necessary to comply with our legal obligations, maintain accurate accounting, financial and other operational records, resolve disputes, and enforce our agreements as described above.
DutySheet does not knowingly collect any personal information from children under the age of 13. If you are under the age of 13, please do not submit any personal information through our Services. We encourage parents and legal guardians to monitor their children’s Internet usage and to help enforce this Policy by instructing their children never to provide personal information through our Services without their permission. If you have reason to believe that a child under the age of 13 has provided personal information to us through our Services, please contact us, and we will use commercially reasonable efforts to delete that information. Subscribers are responsible for establishing policies for and compliance with applicable laws for the collection of personal information in connection with the use of our Services.
DutySheet Ltd may assign or transfer this Policy, and your Account and related information and data, including any personal information, to any person or entity that acquires all of our or substantially all of our business, stock or assets of, or with whom we merge.
If you have questions regarding this Policy or about the privacy practices of DutySheet Ltd, please contact us by email at firstname.lastname@example.org, or at:
Attn: Privacy Officer